Our Privacy Notice
To comply with the requirements of the General Data Protection Regulation (GDPR), we have reviewed and updated our Privacy Notice.
What is in our Privacy Notice?
• What is Personal Information
• What is Sensitive Personal Information
• What personal information do we collect
• How do we use your personal information
• What legal basis do we have for processing your personal data
• When do we share personal data
• How do we secure personal data
• How long do we keep your personal data for
• Your rights in relation to personal data
• How to contact us
Why Privacy Matters to Us
What is Personal Information?
We do not consider personal information to include information that has been anonymised or aggregated so that it can no longer be used to identify a specific natural person, whether in combination with other information or otherwise.
What is Sensitive Personal Data?
What personal information do we collect?
Way may where necessary, collect sensitive information for our camping activities.
How do we use your personal information?
This applies to the following:
• Membership services
• Signing up to Newsletters
• Signing up to Email Communications
• Completing paper-based and online Contact Forms
• Completing Camping application, medical and day trip forms
• Completing Pysanka and Kolyada Collection forms
• To facilitate your membership status and role within our organisational structure.
• To facilitate the reward and recognitions of your membership contribution, including Ispyty (exams awards) and Leadership awards.
• Our Official Social Media platforms
• Third Party software i.e. Gmail and WordPress
• Financial transactions
• Organisational changes and auditing
In addition the above, we will also collect and store personal data through website visitation as follows:
We may also collect information how you use our website (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking Cookies Data
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some areas of our website including third party applications integrated with our website.
What legal basis do we have for processing your personal data?
The Ukrainian Youth Association of Great Britain may process your Personal Data because:
• You have given us permission to do so
• For membership obligations
• The processing is in our legitimate interests and it’s not overridden by your rights
• For payment processing purposes
• To comply with the law
When do we share personal data?
How do we secure personal data?
All personal data that we hold and store is restricted and is only accessed by volunteers that have authorisation access. Personal data is only accessed when required and will be destroyed confidentially.
Personal data processed from website visitation (CYMnet) and email communications is transferred outside the EU to the US and our Service Providers are GDPR compliant.
Links to other websites
CYMnet may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
How long do we keep your personal data for?
We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.
Your rights in relation to personal data
• Access to personal information
• Correction and Deletion of personal data
• Withdrawal of consent (if processing data on condition of consent)
• Data portability
• Restriction of processing and objection
• Lodging a complaint with the Information Commissioner’s Office
There may be occasions where data subjects’ rights may be limited, such as data which we are required to keep by law or where the request may expose personal data about another person.
All data subject requests will be completed within 30 days and can be requested by contacting us at [email protected]